Privacy Policy

Effective Date: October 11, 2025

1. Introduction and Scope

This Privacy Policy outlines the commitment of Stephen Reed ("we", "us", "our") to protecting the privacy and security of your personal information. This policy explains how we collect, use, and process your data when you visit our website (stephenreedquant.com) or communicate with us, and details your rights concerning your personal data. Our practices are designed to comply with applicable data protection laws, including the European Union's General Data Protection Regulation (GDPR).

2. Data Controller

The individual responsible for the processing of your personal data is:

Stephen Reed
San Francisco, California
United States of America

For any questions or requests regarding your personal data, please contact us at:
Email: privacy@stephenreedquant.com

3. Data We Collect and How We Use It

We process personal data only when necessary and for specific, clear purposes.

3.1 Automatically Collected Data (Log Files)

When you access our website, our servers automatically collect technical information that your browser transmits. This data may include your IP address, the date and time of your visit, browser type and version, operating system, and the referring website.

  • Purpose: To ensure the stable and secure operation of our website, to deliver content correctly, and to protect against cyber threats.
  • Legal Basis (GDPR): Art. 6(1)(f) – our legitimate interest in maintaining the functionality, integrity, and security of our online presence.

3.2 Data You Provide via Email

When you contact us directly via the email address provided on our website, we process the information you voluntarily provide, such as your name, email address, company affiliation, and the content of your message.

  • Purpose: To respond to your specific inquiries, to manage our professional communication, and to engage in substantive discussions as requested.
  • Legal Basis (GDPR): Art. 6(1)(f) – our legitimate interest in engaging in professional business communication. If your inquiry relates to establishing a potential professional relationship, the basis may also be Art. 6(1)(b) (taking steps prior to entering into a contract).

4. Data Sharing and Recipients

Your trust is fundamental to our work. We do not sell, rent, or trade your personal data. We only share information under the following limited circumstances:

  • To Third-Party Service Providers (Data Processors): We may engage trusted third-party companies to perform essential functions on our behalf, such as website hosting and IT maintenance. These service providers are contractually obligated to protect your data and are only permitted to process it in accordance with our explicit instructions (Art. 28 GDPR).
  • For Legal Compliance: We may disclose your data if we are legally required to do so by a court order, law, or a competent public authority to meet national security or law enforcement requirements.

5. International Data Transfers

As we are based in the United States, any personal data you provide will be processed and stored in the United States. For data subjects located in the European Economic Area (EEA), please be aware that this involves transferring your data outside the EEA. We ensure that an adequate level of data protection is maintained for such transfers, primarily by relying on Standard Contractual Clauses (SCCs) as approved by the European Commission, or another valid data transfer mechanism under the GDPR.

6. Data Retention Period

We adhere to the principles of data minimization and storage limitation. We retain your personal data only for as long as is necessary to fulfill the purposes for which it was collected, such as responding to your inquiries. After the purpose has been fulfilled, or upon the expiration of any applicable legal, tax, or regulatory retention periods, your data will be securely and permanently deleted.

7. Your Data Protection Rights

If you are a resident of the European Economic Area (EEA), you have the following rights concerning your personal data:

  • Right of Access (Art. 15 GDPR): You can request information about the personal data we hold about you.
  • Right to Rectification (Art. 16 GDPR): You can request the correction of inaccurate personal data.
  • Right to Erasure ("Right to be Forgotten") (Art. 17 GDPR): You can request the deletion of your data, subject to legal conditions.
  • Right to Restriction of Processing (Art. 18 GDPR): You can request that we limit the processing of your data.
  • Right to Data Portability (Art. 20 GDPR): You can request to receive your data in a structured, commonly used, and machine-readable format.
  • Right to Object (Art. 21 GDPR): You can object to the processing of your data when it is based on our legitimate interests.
  • Right to Withdraw Consent (Art. 7(3) GDPR): If processing is based on your consent, you can withdraw that consent at any time.
  • Right to Lodge a Complaint (Art. 77 GDPR): You have the right to file a complaint with a competent data protection supervisory authority.

To exercise any of these rights, please contact us at privacy@stephenreedquant.com.

8. Data Security

We implement appropriate technical and organizational security measures (in accordance with Art. 32 GDPR) to protect your personal data against accidental or unlawful destruction, loss, alteration, unauthorized disclosure, or access. These measures include the use of SSL/TLS encryption for data transmission and securing our IT systems.

9. Amendments to This Policy

We reserve the right to amend this Privacy Policy from time to time to ensure it remains compliant with current legal requirements or to reflect changes in our data processing practices. The most current version of the policy will always be posted on this website. We encourage you to review this policy periodically.